Organizations are looking to content management technologies for document and record maintenance that complies with government and industry regulations. IKON Professional Services delivers solutions built on best-in-class data management software to help you capture, classify, store, retrieve and dispose of information the way you need to.

To protect themselves and their constituents, governments and industry bodies are imposing tighter controls on information use. New regulations have emerged to enforce the management and maintenance of information so it is kept private or made available as required.

These new regulations bring a range of requirements – the Sarbanes-Oxley for improved financial controls is one example. Companies need to understand the regulations and what is required for compliance..

Because the quantity of information generated by business today is growing exponentially, compliance is virtually impossible without the use of content management systems. In fact, some regulations even stipulate their use as a condition of compliance. And with heavy penalties for non-compliance, executives are looking for robust and reliable solutions.

IKON works with a number of partners to provide content management solutions that help capture, manage, store and protect data, and meet compliance requirements throughout the entire lifecycle of your information assets. These solutions:

• Enable the capture, analysis, and retention of information coming into, generated within, or leaving your organization, electronically or on paper
• Enable the documentation & evaluation of business processes
• Store information and make it available for reuse in a controlled and auditable process to ensure fair distribution
• Enable the application of formal, structured retention and disposition rules to an organization's business information

However, technology alone will not deliver compliance. Your policies, procedures, and technology have to be tightly intertwined. Wherever you are today with respect to compliance planning, an IKON representative is ready to discuss your document and records retention needs.

Records management solutions can be configured to help meet your needs for compliance. Documents and records falling into predetermined categories are sorted, classified, stored and destroyed according to preset rules and can be retrieved for audit or other regulatory purposes as necessary.

To discuss a Document Management Solution or Document Strategy Assessment with an IKON Representative, please contact IKON.